HPGCL e-Tender: Supply Agro Residue Biomass Pellets

Hello Businessmen,

New Tender Update for Biomass Sector!

Haryana Power Generation Corporation Limited (HPGCL) has released an e-Tender for the supply and delivery of Agro Residue-Based Torrefied Biomass Pellets for its thermal power plants. This tender presents a lucrative business opportunity for biomass pellet manufacturers in Haryana, especially those involved in paddy straw-based biomass production.

Last Date: 4th Aug. 2025

To effectively fill the tender for the supply of agro residue-based torrefied biomass pellets to HPGCL Thermal Power Plants, several key parameters must be carefully considered and adhered to as per the tender document as:

1. Here are the key parameters for tender filling:

Tender Objective and Quantity: Haryana Power Generation Corporation Limited (HPGCL) is inviting online bids for the supply of 3.55 Lakh Metric Tons (MT) of agro residue-based torrefied biomass pellets. A minimum of 50% of the raw material must be stubble/straw/crop residue of rice paddy. The supply period is for one year, extendable for another year for up to the same quantity. The pellets are to be supplied to HPGCL Thermal Power Plants located at PTPS Panipat, RGTPP Khedar (Hisar), and DCRTPP Yamuna Nagar on a FOR (Free on Road/Rail) basis.
- The total annual quantity is 3,55,000 MT, broken down as follows: PTPS Panipat (85,000 MT/233 MTPD), DCRTPP Yamuna Nagar (90,000 MT/247 MTPD), and RGTPP Hisar (1,80,000 MT/493 MTPD).
- Bidders can quote for one plant or more, but must quote a fixed quantity of 50 TPD per plant and offer the same quantities for the second year. Bids for less than 50 TPD per plant will be rejected.
- HPGCL reserves the right to re-allocate quantity among plants as per requirement.

2. Key Dates and Deadlines:

Tender Authorization & Publishing: July 4, 2025, at 15:00 hrs (IST).
Downloading of Bid Documents, Bid Preparation & Submission: From July 4, 2025, at 15:00 hrs (IST) to August 4, 2025, till 13:00 hrs (IST).
Pre-bid Conference: July 11, 2025, at 11:00 hrs (IST). Bidders can attend physically or via video conference.
Last date for receipt of queries: July 15, 2025.
Stage-I (Techno-Commercial) Bid Opening: August 6, 2025, at 13:00 hrs (IST).
Stage-II (Price Bid Opening): Date and time will be intimated separately after Stage-I opening.
All online activities are time-tracked and enforced by time locks, so adherence to these dates and times is critical.

3. Minimum Bidding Quantity :

Thermal Power Plants	Annual Quantity in Metric Ton (MT)	Per Day Quantity in Metric Ton Per Day
PTPS Panipat	85000	232.88 (233)
DCRTPP Yamuna Nagar	90000	246.58 (247)
RSTPP Hisar	1,80,000	493.15 ( 493)

4. Submission Method:

Bids must be submitted online (e-tender) on a ‘Single Stage Two Envelope’ basis. Envelope-I is the Techno-Commercial Bid (Part-I), and Envelope-II is the Price Bid (Part-II).
Physical form submissions, faxes, or emails will not be considered.
Users must be registered on the e-Procurement Portal.
Digital Signature Certificate (DSC) is mandatory for online bidding to encrypt and sign bids electronically. The DSC should be from an Approved Certifying Authority. Losing the DSC during the tender process will prevent bid submission.

5. Tender Costs and Bid Security (EMD):

Tender Cost (Non-Refundable): Rs. 1180/- (including 18% GST).
E-Service Fee (Non-Refundable): Rs. 1180/- (including 18% GST). These fees are paid online via a secure electronic payment gateway using Debit Cards & Internet Banking Accounts.
Bid Security (EMD) must be submitted offline in the form of a Bank Guarantee (as per Annexure-I) prior to the online bid submission due date and time.
- - For One HPGCL Plant: Rs. 36,40,000/-.
  - For Two HPGCL Plants: Rs. 50,00,000/-.
  - For Three HPGCL Plants: Rs. 50,00,000/-.

The Bank Guarantee must be valid for 270 days from the opening date of Part-I (Techno-Commercial Bid) and extendable as required.
Failure to submit acceptable EMD offline will result in rejection of the bid as non-responsive. EMD is liable to be forfeited in cases of withdrawal, refusal to comply with PO, stopping supplies after partial fulfilment, breach of contract, or cartel formation. No interest is payable on EMD.
Exemptions for MSMEs: Haryana-based Micro, Small, and Medium Industrial Enterprises (MSME) are provided exemptions/concessions in EMD as per the Haryana State Public Procurement policy for MSME-2016.

6. Pre-Qualifying Requirements (PQRs) / Eligibility Conditions:

Only a single firm (sole bidder) can participate.
Experience: Bidders must have successfully executed Purchase Order(s) for Torrefied or Non-Torrified Biomass Pellets during the last 7 years. Minimum order values vary based on the number of HPGCL plants quoted for (e.g., One Order: Rs. 14.56 crores for one plant, Rs. 29.12 crores for two plants, Rs. 43.68 crores for three plants).
Turnover: Minimum average annual financial turnover (certified by a Chartered Accountant) during the last three years, ending March 31 of the previous financial year, should not be less than:
- - For One HPGCL Plant: Rs. 5.46 crores.
  - For Two HPGCL Plants: Rs. 10.92 crores.
  - For Three HPGCL Plants: Rs. 16.38 crores.
Exemption in Turnover: Specifically, for Micro & Small Enterprises (MSEs), the following concessions apply regarding the turnover condition imposed as a qualifying criterion:

a. Micro-Enterprises are granted an 80% concession on the turnover condition.

b.Small Enterprises are granted a 70% concession on the turnover condition.

Technical Requirement: The bidder’s pellet manufacturing plant must be situated in the State of Haryana and registered in the bidder’s name as of the bid submission date.
- - Bidders can only quote for their Available Free Manufacturing Capacity (AFMC) for biomass pellets. Minimum AFMC required is 50 TPD for one plant, 100 TPD for two, and 150 TPD for three.
  - A Certificate from a Practicing Chartered Accountant (as per Annexure-III) clearly stating plant location, capacity, and AFMC is mandatory.

GST and PAN Numbers: The bidder must possess valid GST and PAN numbers and attach copies.
Non-Blacklisting Certificate: A certificate must be submitted confirming the tenderer is not blacklisted by any Public Sector Undertakings or other relevant organizations. Blacklisted firms by HPGCL or other specified entities are ineligible.
Misleading or false representations will lead to disqualification.
MSMEs may claim exemption in Past Performance & Experience requirements by submitting the necessary affidavit and supporting documents.

7. Technical Specifications of Pellets:

Base Material: Agro Residue / Crop Residue (wood-based pellets are not acceptable). Use of minimum 50% raw material as stubble/straw/crop residue of rice paddy is mandatory.
Dimensions: Diameter not more than 25mm, other dimensions not exceeding 35mm.
Bulk Density: Not less than 600 Kg/m³.
Fines % (ARB): Not more than 5%.
Moisture (ARB): Not more than 14%.
Gross Calorific Value (GCV) (ARB): Torrefied: 3400-5000 Kcal/Kg. Supplied GCV should not be less than 3400 Kcal/Kg. Material with GCV less than 3000 Kcal/Kg is liable for rejection.
Hard Groove Grindability Index (HGI): Not less than 50.
Volatile Content: Should be ≤ 22%.
Other materials like by-products of woodwork factory, bagasse, molasses, bamboo dust, or natural additives/binders (lignin, starch, animal dung) can be mixed in limited proportion and must be explicitly mentioned. Substances prone to generate obnoxious/unpleasant odor like Press Mud & poultry waste shall not be used.
Raw material (Paddy straw) should be sourced from Haryana only. Firms must make payments to farmers directly through the Agriculture & Farmers Welfare Department portal (agriharyana.gov.in) or submit documentary proof from the Block Agriculture Officer.
Firms must comply with HAREDA order dated 02.01.2023 regarding allocation of Service Areas for paddy straw procurement.

8. Pricing and Payment Terms:

Rates must be quoted online only in the Price Bid format (Part-II).
Prices should be FOR destination (stock yards of PTPS Panipat, RGTPP Khedar, DCRTPP Yamuna Nagar).
Prices will be compared plant-wise on a Rupees per 1000 Kcal basis.
Benchmark price: HPGCL reserves the right to reject bids quoting rates more than Rs. 2.58/1000 kcal (excluding transportation and GST) for Torrefied Biomass Pellets.
Price Escalation: Allowed after completion of the first year of the contract, based on a formula considering fixed portion (0.08) and variable portions linked to indices for High Speed Diesel fuel (0.13), Electricity (0.17), Raw Material (0.42), and Labour (0.20).
Payment: 75% of the payable amount is released upon receipt of materials and acceptance of VM test results. The balance 25% is paid upon receipt and acceptance of other test results. Payments are fortnightly.
GST: GST is paid extra as applicable. Bidders must submit a valid GST Registration Certificate and undertakings related to GST compliance.
Security Deposit: Successful bidders must submit a performance security deposit of 2% of the contract value in the form of a Performance Bank Guarantee (PBG) within 15 days of the Purchase Order (PO) award. This PBG is liable to be forfeited in case of contract breach.

9. Rejection and Liquidated Damages (LD):

Consignments will be rejected if Moisture is >14%, Volatile Matter is >22%, or HGI is <50.
Material with GCV (ARB) less than 3000 Kcal/Kg is liable for rejection.
If the supplier frequently supplies material with GCV less than 3400 Kcal/Kg or deviates from other technical parameters, a warning letter will be issued. The contract may be cancelled if material is supplied below 3000 Kcal/Kg in more than three instances in a month after a warning letter.
Liquidated Damages (LD): Applicable for monthly short supply beyond 15% of the aggregate daily delivery schedule at a rate of 5% of the price of biomass pellets for shortfall quantities. Total LD for shortfall cannot exceed 5% of the total contract price.
Excess fines (beyond 5%) will result in recovery.
If extraneous material is found, the Power Plant can recover up to 10 times the weight of the extraneous material or 0.5% of the FOR-Biomass Pellet value of that truck, whichever is higher.

10. Documents to be Attached/Uploaded (General Checklist):

Cost of Tender Fee and e-Service Fee confirmation.
Bid Security (EMD) or proof of exemption.
Copies of successfully executed orders and performance certificates as per PQR.
Proof of annual turnover for the last 3 financial years.
Authority letter for the signatory.
General Declaration by the Bidder (Annexure-II).
CA Certificate regarding Available Free Capacity (Annexure-III).
Non-Blacklisting Certificate (Annexure-IV).
MSME related documents/affidavits (Annexure-V or VI) if claiming concessions.
Format for quoting quantity (Annexure-VII).
GST undertaking (Annexure-XI).
Acceptance of all terms & conditions (Annexure-XII) or signed/stamped tender documents.
Statement of Bidders (Section-VII).

11. Contract Agreement:

The successful firm will have to enter into a contract agreement on a stamp paper of ₹ 100/-, with the cost borne by the firm.

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